Software development

Top 5 Reasons Small Businesses Should Use A Password Manager

This approach, unfortunately, makes it impossible to track and control employee access and takes more time and effort to manage. Many times, when you have one-off sharing like this, you can never answer the questions, “Who has access to this account? ” It also means generating new passwords every time an employee leaves the company. Secret Server allows users to store privileged account details and passwords in an encrypted, centralized vault. It then allows admins to identify all accounts and manage access to company credentials, so that companies have full visibility and control over corporate account access and security.

How do small businesses manage passwords

These include both basic password management features like auto-saving and auto-login and advanced features like login security audits and secure password sharing. My colleagues and I hand-tested each feature of every product, and we reached a general consensus over whether or not they were any good. Keeper is a very intuitive and secure password manager with many advanced integration and admin customization options.

Use A Password Manager

Keeper helps to improve employee productivity, reduce the risk of data breaches from weak or reused passwords, and ensure compliance standards are met. Protect your business from password-related data breaches and cyberthreats with Keeper’s powerful password security platform. Research shows that a whopping 81% of data breaches are due to weak or stolen passwords.

You can store everything from API keys to private certificates with ease. Bitwarden uses security features such as salted hashing and end-to-end AES-256 bit encryption to keep your data safe. It also lets you securely share information across multiple devices.

The primary benefit of cloud-based password managers, 1Password and LastPass being good examples, is that you can access your password vault from any device as long as you have an Internet connection. Web-based password managers can come in different forms—most commonly as a browser extension, desktop app, or mobile app. Secrets management is a real concern in the devops world, as hard-coded credentials are almost as bad as those stored in plain text.

Most password managers now employ two factor authentication, meaning you have to submit an additional authentication factor along with your master password to access your password app. You will need to create a master password to log in to your password manager. Then, your password app can create, store, and manage passwords for all your online accounts. Instead of texting passwords back and forth every time something is updated, everyone has access to the new password right away. Foxpass offers enterprise-grade infrastructure identity and access control to companies of every size. Foxpass integrates with a company’s existing products for a seamless experience.

What Happens If I Forget My Master Password?

Aside from the advanced business tools, you’ll get all of the core features that come with 1Password, including a password generator, secure document storage, and the Watchtower data breach report. You can also require your team to use multi-factor authentication with Duo to prevent unauthorized access to your accounts. We’ve made sure that all of the options on our list offer native apps and browser extensions for maximum device compatibility. Those in need of unique, secure passwords, can access them instantly, significantly increasing the level of security of their online accounts – and the information stored in those accounts as well. Think, too, of all the time saved searching for and even resetting passwords as your team needs access. Less guesswork, fewer lockouts… The time saved through a password manager is immense.

That said, there isn’t a tiered pricing structure, meaning you’ll pay the same per user no matter how large your business is. People come and go from workplaces, and sometimes the partings are less than amicable. What happens when an employee refuses to relinquish logins when they leave? Having one person holding all the keys to the castle is a recipe for disaster. Zoho Vault is known for its password-sharing capabilities and integrations with well-known business software. 1Password is a great choice for businesses with more than just passwords in need of security.

This reliable password management service will be ideal for small and medium-sized businesses that simply want a secure and easy-to-use password manager. LastPass also offers multi-factor authentication for businesses, either on its own or as part of an Enterprise subscription. Although all plans come with 2FA support, MFA has an adaptive architecture that uses contextual analysis to authenticate users. Beyond standard time-based codes, LastPass’ MFA adds an additional layer of security each time a user logs in.

How do small businesses manage passwords

Paid plans include unlimited password records, secure file attachments, role-based access controls, and more. More than 100,000 businesses now trust 1Password to keep their most important information safe. This plan can be rolled out to any number of users, with an easy onboarding process and an admin panel to oversee your account.

The real-time account monitoring is incredibly helpful, too, as it enables admin teams to quickly spot suspicious activity and stop it before any damage is done. Keeper Business and Keeper Enterprise are virtually the same in terms of end-user features. However, for SSO options, AD integration, advanced 2FA, and provisioning options, you’ll need Keeper Enterprise. However, I did find 10 password managers that offer a good range of features for businesses of all sizes. Use the small business password management option for greater control.

Small Business Trends

Rippling is a tool that helps you automate HR and IT tasks, including payroll, benefits, and passwords. While Rippling starts at $8 per user per month, each service can be purchased individually, so you can request a custom quote tailored to your business. All plans come with a 14-day free trial, a centralized control panel for billing and user management, and advanced customer support. How easy or hard will it be to train employees to use the new system?

  • Admins can monitor the password health in an employee’s Business Space without encroaching on the privacy of their Personal Space.
  • The service also keeps secret information from being saved to clipboards.
  • If you’d rather spend some hands-on time with it, you can try the Business plan for free, no credit card required, or talk to someone at Dashlane about how a subscription can help your operation.
  • There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data.
  • Per our research, the most secure password managers are Norton Password Manager, Dashlane and 1Password.
  • LastPass’ reporting dashboard is the most comprehensive real-time breakdown of employee interaction with the password software we’ve seen from a password management company.

With a valid password in hand, attackers can leverage the user’s account to gain access to their other accounts or even protected network resources. OneLogin isn’t actually a password manager, but it’s worthy of a mention in this guide . It’s a single sign-on and multi-factor authentication service, building upon the MFA service that LastPass has (the two aren’t related; OneLogin just has more features). You shouldn’t use OneLogin on its own, but rather in addition to a tool like Zoho Vault. Employees won’t need a personal password manager with Dashlane, either.

The opinions expressed are the author’s alone and have not been provided, approved, or otherwise endorsed by our partners. At present, the official version is solely compatible with Windows operating systems. But as this is open source, there are many “unofficial” versions compatible with Linux, Mac and Mono systems. Dashlane is readily compatible with Windows, Mac, Android and iOS devices. As for browsers, the software works with Internet Explorer, Firefox, Safari, Chrome and Edge.

Why Smbs Should Use Password Managers To Increase Security

This puts your business systems at risk since weak and compromised passwords are one of the most common ways cyber criminals get into systems. Employees should only be given access to the specific data systems that they need for their jobs, and should not be able to install any software without permission. If you have a Wi-Fi network for your workplace, make sure it is secure, encrypted, and hidden. To hide your Wi-Fi network, set up your wireless access point or router, so it does not broadcast the network name, known as the Service Set Identifier . The NortonLifeLock Password Manager provides a solid overview regarding the hows and whys behind using a password manager, and even provides insight into how to pick the best password manager software. Keeper gives you visibility, security and control over your company’s cybersecurity protection.

According to PC Magazine, LastPass, Dashlane, and RoboForm are some of the best options out there. And to make it even harder to say no, all of these companies have free entry-level tools. On the other hand, the ‘Team’ plan sets you back just $3.99/month per user. But if you go with a budget plan, you’ll have to sacrifice audit report and multi-factor authentication.

How do small businesses manage passwords

The Admin console of the tool is quite sleek and straightforward, just like its ‘Personal’ accounts. We also like the platform’s zero-knowledge security architecture, which uses the end-to-end XChaCha20 encryption algorithm to ensure data is never compromised. So you can get a good idea of exactly what the service will do for your business (and you can benefit from our exclusive 20% discount if you use the code TechRadar20Off when signing up).

Which Cybersecurity Tools Are The Best Fit For Smbs?

Lay the foundation for your zero-trust journey with multi-factor authentication, dynamic device trust, adaptive authentication and secure SSO. Passportal is ideal for MSP and internal IT services teams that need easy-to-use and simple cloud based password security. It provides MSPs with privileged client documentation capabilities, which make it easy for technicians to provide essential information quickly and efficiently. Passportal also offers a fully white labelled password management as-a-service solution which can be distributed to your clients. Hitachi ID Systems is a provider of user-friendly entitlement, identity and credential governance solutions that are easy to deploy and manage, while offering improved network security.

Dashlane’s “groups” feature allows employees to securely send information and shared passwords within their own department or to other members of the organization. The password report for RoboForm is easy to read, devoid of the graphs and images found in LastPass’ administrator cloud enterprise password management panel. An admin can quickly note which employees have a high security score, and which employees need some help with their password security. RoboForm focuses on security by encouraging users to employ multi-factor authentication methods and keep tabs on their password hygiene.

All this said, it’s one thing to incorporate more stringent password practices, but putting those practices into, well, practice, are another. According to the Data Breach Investigations Report, most breaches are attributed to compromised and weak password credentials. Interestingly, the report goes on to say that 29% of all breaches , were tied to stolen credentials.

Keeper Password Manager & Digital Vault

Admins can monitor the password health in an employee’s Business Space without encroaching on the privacy of their Personal Space. Password Boss is an intuitive password manager that offers an easy-to-use admin dashboard and a good range of features. When I tested Password Boss, I found it easy to navigate around the admin dashboard and onboard new team members.

The admin console is accessible off network, so you can set policies when you’re away from your desk. Admins have access to advanced permissions and can deploy account recovery options in the event passwords are lost. A travel mode is available to ensure admins can help employees with password issues while away from their desks.

Keeper Password Manager & Digital Vault helps you generate custom security reports for every user on your business team. Paid plans get priority support via phone or email, and you can try it out for free for 15 days before subscribing. Information provided on Forbes Advisor is for educational purposes only. Your financial situation is unique and the products and services we review may not be right for your circumstances. We do not offer financial advice, advisory or brokerage services, nor do we recommend or advise individuals or to buy or sell particular stocks or securities. Performance information may have changed since the time of publication.


You can learn more in our LastPass review or try a business subscription to see how you take to it. Enterprise is costly, though it comes with enough features to justify the $2 premium. Fit with SSO support, directory integration and advanced user reporting, Enterprise offers the necessary features for any growing business. It’s not restricted to 50 users, either, meaning you can grow your subscription as your business does.

The Enterprise tier includes password access control, allowing management to grant and restrict employee access to password-protected data. Single sign-on configurations for cloud apps and a user audit system (so administrators can see all password-related activity as it happens) are other important features for large organizations. You can also set up IP address restrictions and time-based password access to deter unauthorized users. Other tools include privileged account management, a secure API, custom scripting add-ons, and a one-time password generator. Its advanced tools allow you to share password management with other administrators, store all enterprise passwords in a centralized vault, and automatically reset server and database passwords. Sticky Password offers a password manager for teams that allows you to set individual access permissions and require strong passwords throughout your company.

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